I. CALL TO ORDER
The June meeting of the Carrollwood Village Phase III Homeowners Association, Inc. Board of Directors convened at 4131 Gunn Highway on June 28, 2000. President Carolyn Steele called the meeting to order at 7:10 p.m.
Directors Present - David Baragar, Randy Kranjec, Patricia Neemeh, Carolyn Steele, William West
Directors Absent - Allen Keller, John Weeks, Lynn McGarvey
Guests - Dan Ruskiewicz - Greenacre Properties, Inc.
III. APPROVAL OF PREVIOUS MINUTES
A motion was made by Patricia Neemah, seconded by Bill West, to approve the April 26, 2000 monthly Board meeting minutes as written. The motion carried unanimously.
V. ELECTION OF OFFICERS/SELECTION OF COMMITTEES
Officers. Carolyn Steele stated that she could not serve as President again because of her work schedule, but she volunteered to serve as Vice President. She nominated Bill West to serve as President. Dave Baragar nominated Carolyn Steele for Vice President, Allen Keller for Treasurer, and Randy Kranjec for Secretary. Since there were no other nominations, the officers were elected by acclamation.
Committees. The Board confirmed the following Committee Chairs:
ARC - Bill West
Newsletter - Sandra Harrington
Community Patrol - Dave Baragar
Ponds/Environmental - Lynn McGarvey
Coordinating - Bill West
Web Site - John Weeks
Grounds/Landscape - Patricia Neemeh
VI. REPORTS OF OFFICERS AND COMMITTEES
- Financial. Dan Ruskiewicz reviewed all reports.
- Management Report. See attached report.
- Architectural Review Committee.
- 5001 Rolleston Ct - Fence Approved.
- 13911 Wolcott Dr - Metal roof approved
- 14139 Stonegate Dr - Fence Approved
- 13911 Wolcott Dr - Metal roof disapproved
- 5001 Garrick Ct - Fence - Approved
- 5005 Chattam Ln - Paint color approved
- 5109 Lanai Way - New House approved
- Community Patrol. Dave Baragar reported that there were no significant incidents reported.
- Coordinating Group. Carolyn Steele reported that there was no meeting the past month.
- Grounds/Landscape. Patricia Neemeh stated that all planting has been delayed due to the drought. VLC has been concentrating on trimming trees. Now that the rainy season has started, planting will begin.
- Newsletter. Dan Ruskiewicz stated that the Jul/Aug issue would be mailed in mid-July. Items for the Sep/Oct issue are due in no later than August7, 2000.
- Ponds/Environmental. See attached report.
- Web Site. No report.
VII. OLD BUSINESS
- Board Replacements. Carolyn Steele reminded the Board that one position is still open on the Board.
VIII. NEW BUSINESS
- Chardonnay HOA Declaration Problem. Dan Ruskiewicz reported that in the process of foreclosing on an owner in Chardonnay, the owner questioned the authority of the Association to assess owners in Chardonnay. Neither the associations attorney nor Dan could find any authority in their review of available documents. However, the attorney stated that documents could have been filed before the property was developed by Mobley Homes that provide that authority. He will continue his search. However, without that authority, Chardonnay owners could be exempt from paying the Association and still enjoy the benefits of the Village. The Association would loose $40,320 in revenue.
- Joint Committee Funding. Dan Ruskiewicz advised the Board that the joint committees that were formed had no means of funding administrative expenses and made a proposal was made By John Miley that $1000 be put into a fund that is split 40-40-20. The Phase III share will be $400. Dan stated that Phase II approved the proposal, but Phase I deferred the vote to their next meeting. The Board agreed to defer the item to their next meeting also.
- Belemere Fence Repair. Dan advised the Board that there is a wooden fence on the boundary line between the Association common area and Belemere Apartments. The fence was installed by the U.S. Home building division to provide privacy for the houses built in Somerset. The fence was not placed on the homeowners property line because U.S. Home wanted to give the appearance of a larger back yard. He advised that the fence, although placed on common property, should have been placed on the homeowners property line. Therefore, the owners that have called to have the fence repaired have been told that only minor repairs will be made such as replacing pickets and that eventually the fence will be removed and not replaced. There is a chain link fence abutting the wooded fence that belongs to Belemere Apartments. Two owners have built their own fence on their property line. Two other owners have planted hedges to block the view of the fence. However, one owner has requested the Association to replace some of the pickets. Dan requested approval to replace the pickets. The Board approved.
- Storm Damage Tree Removal. Dan advised the Board that there he has received several calls to remove very large tree in common areas mostly next to ponds that have fallen on private property. He stated that the Association is obligated to remove the trees but suggested Grounds Chairman look at the size of the trees so they are not surprised at the cost to remove them. The Board approved removal of the trees.
- Mini-parks on Sussex/Burrington. The committee will make a recommendation at the next Board meeting for re-locating or removing the playground equipment at the mini-parks.
IX. NOTICE OF NEXT MEETING
The next Board of Directors meeting will be on August 30, 2000 at Greenacre Properties, Inc., 4131 Gunn Highway, Tampa, Florida
There being no further business before the Board, a motion was made by Carolyn Steele, seconded by Dave Baragar, and passed unanimously to adjourn. The meeting adjourned at 9:15 p.m.